MONITOR AND CONTROL – SCHEDULE MAINTENANCE

Schedule Maintenance Process Diagram

The below diagram indicates the typical maintenance process for the project plans and program plan.

Collect Work Performance Data

Collecting of Work performance data and Actuals is a key activity for the Schedule Manager.  Regular weekly meetings with project managers and team leaders will be required to develop insight into the progress of activities.

Where possible the collection of data should be via toolsets which are standardized across the organization or supplier organization.  Otherwise a standard approach for marking progress should be provided by the Schedule manager so that different supplier organizations will provide a consistent measure of progress to the program.

 

Consolidate Program Plan

Rolled up work performance data is entered by the Schedule Manager from the Project plans into the Program plan.  Any changes to the remaining work should be incorporated as provided by the project managers into the program plan.

 

Approved changes to Scope, Timelines or Milestones should be added to the program plan as baselined.  Non- approved changes can be added to the plan however the baseline for these activities should not be set.

 

Develop Schedule

Critical path analysis and rescheduling forward of remaining work should be performed.  Any variances to the Baseline should be reviewed with the project managers prior to the development of Variance reports.  Major deviations to the program plan must be discussed with the project manager and/or program director prior to the development of variance reports.

 

Variance reports

Variance reports should be developed directly from the program plan.  The Schedule manager must ensure the reporting data matches exactly to the data provided by the project managers in the project plans and rolled up into the program plan.

 

Any risk’s which have been identified as a result of variances and critical path analysis should be added to the Program risk log.

 

Communication and Reporting

Program status information should be incorporated into Program Communications as per the Communications management plan.  Generally the Schedule Manager will need to develop a “plan on a page’ which is a communication tool to provide stakeholders an indication of the progress of the program